General information

Name
Executive - Administration
Ref #
1371
Date
Wednesday, August 5, 2026
Department
MB Center

Description & Requirements

Country
Singapore
Job Description
Joining C&C is a distinctive opportunity to develop your career within a successful organization where everyone respects each other and enjoys working together. We recognize your performance in both tangible and intangible ways, by providing you development opportunities and making you feel respected.
 
The Opportunity
 
We are looking for a dedicated Executive - Administration who will be responsible to provide administrative support to ensure efficient operations of the Service Center. This in turns enables the service center to uphold a high level of customer satisfaction. 
  • You will submit monthly incentive / commission reports / workshop analysis report / quarterly report / preparation of annual dealer standard reports
  • You will assist in annual budget exercise
  • You will be the training coordinator for MBC
  • You will submit weekly CSI Database Submission
  • You will handle the inventory of office supplies, non-IT office equipment, and services such as printing, post and messenger services within prescribed procedures and contractual agreements
  • You are responsible for the purchase, maintenance and disposal of all non-IT office equipment and inventory
  • You are assisting the Customer Service Executive on pending WIPs to facilitate completion of task on hand
  • You will collate and prepare reports such as SMO reports, DFM reports, weekly PKD reports, daily Thruput reports, employee overtime report, time analysis report, lubricant report
  • Assist the Credit Control function such as sending reminder letters to debtors according to audit requirements and updating of payment status
  • You will be tasked to verify all supplier invoices against Purchase Order and obtain necessary approval from managers. Collate and submit these invoices to Accounts Department for preparing payment
  • You will co-ordinate all refund to customers
  • You will oversee the team of Admin Officers
  • You will be in charge of the Security team
  • Any other duties assigned by immediate supervisor from time to time
 
Additional Duties (if applicable)
  • Issue system credit notes
  • Manage document filing including external storage and disposal
  • Open & Close Purchase Orders from vendors/suppliers
 
To be considered for this position, you should have attained Diploma and above with preferably 2 years of administrative experience.
  • Proficient in MS Office and meticulous with numbers and details oriented
  • Great teammate with good interpersonal and communication skills
  • Meticulous, details oriented and self-motivated
  • Enjoys learning and working in a high-energy and performance driven environment
  • Enthusiastic, focused and committed to do your best
  • Ability to handle ambiguity and confidentiality
  • Understands and strikes a balance between being an individual and a team member
 
About the Company
 
A member of the Jardine Cycle & Carriage Group, C&C is one of the leading automotive groups in Singapore. We started out in 1899 as a trader in nutmegs and other sundries. In more than 100 years since, we have grown to become a major player in the automotive industry in Singapore, retailing Mercedes-Benz, Mitsubishi, Kia and Citroën passenger cars and commercial vehicles. At Cycle & Carriage, it is more than just the recognition we have earned as being the leader in its class. "Exceptional Journeys" encapsulates our passion for our existence. Bringing together high-performing team members and technical excellence to create people-focused experiences that consistently exceed expectations. Whether it is a customer we serve, an employee that we engage, a brand that we carry, we want to support them in creating exceptional journeys for themselves.
We have a constant mission to strive towards being an Employer of Choice in the countries we operate in. Some of our better performing countries have consistently being recognised for commendable people practices such as:
• HR Asia’s Best Companies to Work for from 2015-2019 & 2021;
• Finalist in HR Excellence Awards 2016 for Recruitment and Leadership Development;
• Winner of Innovative Talent Acquisition Strategy Award in the Annual Jardine Matheson HR Conference 2016
• Winner of Excellence In Innovative Use of HR Technology in HR Excellence Awards 2017
• Merit for Singapore Health Award as awarded by Health Promotion Board
• Jardine Matheson HR Conference 2017, where we clinched the Best Employer Brand, Best Work-Life Balance and Best HR Team Awards.
• Jardine Matheson HR Conference 2018 for Excellence in Employee Transformation
• Bronze Award in HR Excellence Award 2019 for Excellence in HR Innovation
The emphasis on employee experience has been on the forefront of the C&C’s people practices. Keen for a career conversation? Connect with us to find out more.
(You would be notified if you are shortlisted. By submitting your application, you consent to the collection, use and disclosure of your personal data contained in this document by Jardine Cycle & Carriage Limited and its subsidiaries and affiliates, for assessing your career application).
 
 
Job Requirements

The Opportunity

 

We are looking for a dedicated Executive - Administration who will be responsible to provide administrative support to ensure efficient operations of the Service Center. This in turns enables the service center to uphold a high level of customer satisfaction. 

 

  • You will submit monthly incentive / commission reports / workshop analysis report / quarterly report / preparation of annual dealer standard reports
  • You will assist in annual budget exercise
  • You will be the training coordinator for MBC
  • You will submit weekly CSI Database Submission
  • You will handle the inventory of office supplies, non-IT office equipment, and services such as printing, post and messenger services within prescribed procedures and contractual agreements
  • You are responsible for the purchase, maintenance and disposal of all non-IT office equipment and inventory
  • You are assisting the Customer Service Executive on pending WIPs to facilitate completion of task on hand
  • You will collate and prepare reports such as SMO reports, DFM reports, weekly PKD reports, daily Thruput reports, employee overtime report, time analysis report, lubricant report
  • Assist the Credit Control function such as sending reminder letters to debtors according to audit requirements and updating of payment status
  • You will be tasked to verify all supplier invoices against Purchase Order and obtain necessary approval from managers. Collate and submit these invoices to Accounts Department for preparing payment
  • You will co-ordinate all refund to customers
  • You will oversee the team of Admin Officers
  • You will be in charge of the Security team
  • Any other duties assigned by immediate supervisor from time to time
  • Support Multi-brand administrative task given by superior

 

Additional Duties (if applicable)

  • Issue system credit notes
  • Manage document filing including external storage and disposal
  • Open & Close Purchase Orders from vendors/suppliers

 

To be considered for this position, you should have attained Diploma and above with preferably 2 years of administrative experience.

  • Proficient in MS Office and meticulous with numbers and details oriented
  • Great teammate with good interpersonal and communication skills
  • Meticulous, details oriented and self-motivated
  • Enjoys learning and working in a high-energy and performance driven environment
  • Enthusiastic, focused and committed to do your best
  • Ability to handle ambiguity and confidentiality
  • Understands and strikes a balance between being an individual and a team member
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